Event Planning
I'm Abby, and with over a decade of experience in event planning, I understand the unique needs and goals of corporate clients, non-profits, and various organizations. At EA Society, we specialize in creating unforgettable experiences tailored to your vision. Whether it's a corporate conference, awards dinner, team-building retreat, or community event, our dedicated team is here to handle every detail, allowing you to focus on your core mission. Let us help make your next event truly exceptional.
events we plan
EA Society brings a wealth of experience and meticulous attention to detail to a wide range of events, ensuring each one is perfectly tailored to your needs.
Awards Dinners: Celebrate achievements and milestones with a sophisticated awards dinner. We handle everything from venue selection to menu planning, ensuring an elegant and memorable evening.
Corporate Conferences and Meetings: Whether it's a small team meeting or a large-scale conference, we provide comprehensive planning services to ensure your corporate gatherings run smoothly and effectively.
Team Building Events: Strengthen team cohesion and boost morale with customized team-building events. We design engaging activities that foster collaboration and camaraderie among your team members.
Corporate Philanthropic Events: Make a positive impact with well-organized philanthropic events. We help plan charity fundraisers, volunteer days, and other events that reflect your company's commitment to giving back to the community.
President's Club Trips: Reward your top performers with exclusive President's Club trips. We take care of all the details, from travel arrangements to itinerary planning, ensuring an unforgettable experience for your team.
Our event planning services start at $5,000 per event, guaranteeing a professional and tailored experience that leaves a lasting impression on all attendees.
What is my why?
I’m passionate about working with youth groups and non-profits across the country. Growing up, summer and winter camps were the highlight of my year, and I cherish those memories deeply. I want to give back to the churches and non-profits that create these impactful experiences for students. It's incredibly rewarding to help foster the same sense of community, growth, and joy that I experienced.
-Abby Field-Smith
Fun fact: I met my husband at a youth church camp that we were both working at!
Our Services for non-profits
At EA Society, we offer comprehensive camp and event planning services throughout the year, designed to make your youth events seamless and memorable. We understand that budgets can be tight for non-profits and churches, so we offer a limited number of organizations our services for free each year. We only ask that our travel expenses to the camp or event location be covered, typically around $500 round trip. For other events, we offer a discounted hourly rate, ensuring that high-quality planning assistance is accessible for all your needs.
What's Included in Our event Planning Services:
Customized Agenda: A detailed schedule tailored to your event's needs, ensuring a smooth flow of activities.
Social Media Posts: Engaging and informative posts to promote your event and keep everyone updated.
Parent Communication Templates: Pre-written emails and letters to keep parents informed and at ease.
Communication Facilitation: We handle the coordination between all parties involved, ensuring everyone is on the same page.
Planning Calls: Regular calls starting as early as 9 months before the start of the event to ensure every detail is covered.
Volunteer Coordination: Assistance in organizing and managing volunteers to ensure a well-supported event.
Activity Planning: Creative and engaging activities that align with your event's goals and themes.
Safety and Emergency Plans: Detailed safety protocols and emergency plans to ensure the well-being of all participants.
Resource Procurement: Assistance in gathering necessary materials and resources for a successful camp experience.
Budget Management: Guidance on how to allocate funds effectively to get the most out of your budget.
Specific to camps: Camp Binder Essentials: A comprehensive list of items to include in your camp binder, your saving grace during the week or weekend of camp.
By partnering with EA Society, you can focus on what matters most—providing an enriching experience for your youth. Let us handle the logistics, so you can inspire and empower the next generation.
At EA Society, we go beyond just event planning. We also assist with volunteer management, sponsorship management, and grant writing for non-profits. Our goal is to support your organization in every possible way, ensuring you have the resources and assistance needed to create impactful and successful events.